O3 Grid Lock

Submitted by Anonymous (not verified)
in
Manager Tools Trinity

I'm looking for some help as I'm sure this has come up some where else, so any advice greatly appreciated. There is a group of us that are starting O3s. This group consists of six of my peers and our boss. So we the seven Managers each have 8 or 9 directs and our boss obviously 7 directs(us). We have two weekly meeting as a group one for team meeting and one what we call Manager Mondays where we listen to podcasts to guide us thruogh implementing the Trinity. So in booking all of our O3s it seems like there is no time now where others or our team can have meetings where there needs to be the majority of us present?

Maybe there is no best way, but what we have done is agreed on a two three hour no O3 time slots. One Wednesday and one Thursday, which seems like it might work? Hoping there may be some additional guidance out there?

 

 

Submitted by Maura Shortridge on Wednesday January 26th, 2011 10:40 am

I follow a pattern similar to what I've laid out below, and it works pretty well.  I'll tell you, Tuesdays are a very long day, since I still have things to deal with in between O3's, and I end up staying late to keep caught up otherwise the rest of the week falls apart.  But it does set me up well for my O3 with my boss on Wednesday.

  • Mondays:  Manager Mondays.  Boss booked for an hour.  Managers booked for an hour.  Teams free for business as usual (BAU).
  • Tuesdays:  You have O3's with individuals.  Boss is free for BAU.  Managers booked most of the day with various O3's.  Teams booked for half hour each, rest of day free for BAU.
  • Wednesdays:  Boss O3's.  Boss is booked most of day.  Managers booked for half an hour and have up to date info from yesterday's O3's.  Teams free for BAU.
  • Thursdays:  Team meetings.  Not clear if this is Boss's team with you and your peers, or your meeting with your directs and not with boss, or an all hands staff meeting.  Either way I think there's plenty of room in the rest of the day, for all concerned.
  • Fridays:  meetings if necessary, otherwise BAU.
Submitted by Scott Perreault on Wednesday January 26th, 2011 8:14 pm

Thanks Maura that's great stuff considering the details were not all that clear.
I do see where you are going with your pattern, and it does provide some insight for sure. Where we would have problems adopting it outright is that yes the Boss has a team meeting with the Managers. The Managers also have team meeting with their directs, and to add to the complexity is the fact that we have EDO's(Earned Days Off). So people will have every second Friday or Monday depending, on any given Friday you have half the people gone or you aren't there. Which I think is where this turn into a scheduling nightmare..
 
Thanx Again,

Submitted by Davis Staedtler on Wednesday January 26th, 2011 1:14 pm

kingrux
Can you skip something? Maybe go without Manager Mondays for one week? Ask salaried managers to take a 30 min lunch?
Time is certainly a challenge for all of us. When it's my time to do O3's, I get really creative and completely change how an entire week behaves.
Davis
@voxlive